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Microsoft visio 2016 how to use free.Microsoft visio 2016 

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Microsoft visio 2016 how to use free

 

When the AutoConnect arrows appear, move the pointer over an arrow that is pointing toward the other shape that you want to connect to. Click and hold the AutoConnect arrow, and then drag a connector from it to the center of the other shape.

When the arrow is over the center of the other shape, a red border appears around the shape. Drop the connector to attach it, or "glue" it, to the shape. For more information about how to connect shapes, see Add connectors between shapes in Visio. When you start typing, Visio switches the selected shape to text editing mode. Select the shape again. A small yellow control handle appears in the text area.

Drag the yellow control handle to move the text. On the Home tab, in the Tools group, click the Text tool. The text box now has the characteristics of other shapes. You can select it and type to change the text, you can drag it to another part of the page, and you can format the text by using the Font and Paragraph groups on the Home tab. In addition, when you hold the pointer over the text, AutoConnect arrows appear so you can connect the text to other shapes.

For more information about how to add text blocks, see Add, edit, move, or rotate text and text blocks. In the Shape Data window, in the property row that you want, enter the data that you want. In the Type list, select the type of data that you want to be entered into that property. Right-click the shape again, point to Data , and this time click Shape Data.

The Shape Data window opens and displays all the data that has been defined for the shape. If all of the shapes have specific information, you can leave the Shape Data window open and click the shapes you are interested in to see the data that they contain. Adding shape data manually can add a lot of value to your diagram, but if your data is in a database or an Excel workbook, you can pull that data into your diagram automatically and connect the rows of data with specific shapes.

Use the Data Selector wizard to import your data into the External Data window. The data that appears in the External Data window is a snapshot of your source data at the time of import. You can update the data in your drawing to match the changes in your source data by clicking Refresh All on the Data tab. On the first page of the Data Selector wizard, choose which of the following types of data sources have the data you're using:.

Microsoft Windows SharePoint Services list. After you click Finish on the last page of the Data Connection wizard, the External Data window appears with your imported data shown in a grid. Drag a row of data onto a shape to add automatically the data to the Shape Data for that shape. Or, in the Shapes window, select a shape that you want to hold the data, and then drag a row of data and drop it on an empty area of the page.

The selected shape is added to the page, connected to the data. Click the background that you want. A new background page is added to the diagram, which you can see in the page tabs along the bottom of the diagramming area. To apply a border or title to your drawing:. The title and border are added to the background page named VBackground-1 by default. To change the title and other text, you must make the changes on the background page; you can't change the title on any other pages.

Click the title text. The entire border is selected, but if you start typing it changes the default title text. To apply a unified color scheme and other formatting effects:. On the Design tab, in the Themes group, hold your pointer over the various themes. A preview of the theme shows up on the page. Appropriate grid size and ruler measurements Some drawings require a special scale.

Special tabs Some templates have unique features that you can find on special tabs in the ribbon. Wizards to help you with special types of drawings In some cases when you open a Visio template, a wizard helps you get started. Rotating and resizing shapes Rotation handles The round handle located above a selected shape is called a rotation handle.

Connection arrows for AutoConnect The connection arrows help you easily connect shapes to one another, as you saw in the previous section. Selection handles for resizing shapes You can use the square selection handles to change the height and width of your shape.

Visio shapes can hold data You can add data to each shape by typing it in the Shape Data window — on the View tab, in the Show group, click Task Panes , and then click Shape Data. Visio shapes with special behavior Many Visio shapes have special behavior that you can find by stretching, right-clicking, or moving the yellow control handle on the shape.

On the Design tab, hover the mouse pointer over the various themes. Visio temporarily applies each theme as you hover the mouse pointer over them. Click the theme that you want to apply to the diagram. Click Design and then click Backgrounds. Click a background. Click a title style. The title and border appear on the background page. Users can also view their Visio files, without installing Visio Viewer on their local computer, by uploading them to SharePoint or OneDrive.

Details Note: There are multiple files available for this download. Once you click on the "Download" button, you will be prompted to select the files you need. File Name:. Date Published:. File Size:. System Requirements Supported Operating System. Install Instructions To install this download: Download the file by clicking the Download button above and saving the file to your hard disk.

To use the bit version of the files, double-click the visioviewer32bit. To use the bit version of the files, double-click the visioviewer64bit. Follow the instructions on the screen to complete the installation. Instructions for use: From Windows Explorer, double-click a Visio drawing. An Internet Explorer window opens and loads Visio Viewer, which then loads and renders the drawing in the browser window.

Like Microsoft Office, it also has a ribbon-based customer interface. Form finding functions are included in Visio you could find many forms and sketches. A package of layouts and forms are also included to MS Visio to make you relaxed while developing any illustrating. You should not choose the one that matches your operating system. If you choose the wrong one, Microsoft will instruct you to uninstall other Office programs from your computer during the Visio installation process.

You do not want to have to do this. A dialogue box will appear on your screen to let you know that Office is being installed. Don't worry, and think Microsoft is reinstalling Office or It's not. It's only installing Visio.

This process can take a few minutes. Once Microsoft lets you know that it's finished installing Visio, locate the program on your computer and open it. Do not sign into your Microsoft account. Instead, click the Enter a Product Key Instead link, as highlighted above. Once it's finished installing, you will be asked to agree to accept Microsoft's license agreement.

Before we delve into learning all about Visio and how it works, let's talk about some of the improvements that have been made to this version.

This section of the article is specifically for those of you who've used prior versions and are anxiously waiting to learn what changes have been made. Starter Diagrams. Instead of starting with a blank diagram, you can now start with a starter diagram, then add your own text.

To use a starter diagram, click the File tab, then New in Visio. Search for one of these:. Work Flow Diagram. Organization chart wizard.

Cross-Functional Flowchart. Basic Network Diagram. Connect to Excel in One Step. Instead of having to make several clicks to connect a diagram to Excel, you can now do it in just one step.

You can also swap data graphics easier. Just go to the Data tab in Visio, then Quick Import. The Tell Me feature. We like to call it Help on steroids. Instead of searching through help files to learn how to complete a task in Visio, you can now let the new Tell Me feature do it for you.

There are also shape "smarts" with this template. If you drag a shape onto a connector, they will snap together automatically. The connector will split in two, then the two will attach to the ends of the shape. You will also notice that a lot of the shapes number themselves as you place them. The Home Plan Template now contains new and modern shapes. Being able to navigate a software program is one of the keys to being able to master it.

It's important to know where to go to find what you need to do. This includes finding tools that enable you to complete tasks, as well as setting options and saving files. Because navigation is indeed so critical, we're going to devote this entire article to teaching you to navigate through Visio The Ribbon in Visio is where you'll find all the tools and commands you'll need to use the program. It was first introduced in Visio , although the Ribbon appeared in other Office programs starting with It replaces the toolbars that were found in those earlier versions.

The snapshot above shows you the tools and commands located under the Home tab. You can see all these in the snapshot above.

Whenever you click on a tab, the Ribbon displays all the tools and commands available under that tab. That said, the tools and commands shown in the Ribbon are broken down into groups. The Quick Access Toolbar is where you'll find commands that you use the most often.